February 10, 2016

February 10, 2016


                                BOARD OF DIRECTORS MEETING

February 10, 2016

CALL TO ORDER:  Chairman John Kosiara called the meeting to order at 4:00 pm. Chairman John Kosiara led the pledge of allegiance.

ROLL CALL – Present:  John Kosiara-Elba Township, Wayne Barber-Oregon  Township, Ray Hayes- Deerfield Township, Harry Green-City of Lapeer,Glenn Alverson-City of Lapeer, Jan Peabody-City of Lapeer.  Excused:   Dawn Walker-Township of Lapeer and Dan Engelman-Mayfield Township

Also Present: Brian Garner-Attorney – Taylor, Butterfield, Howell, Churchill, Jarvis & Garner  PC,  Kelly Bales -Executive Director, Brad Fry-Maintenance Director, and Traci Pewinski-Finance & Operations Manager

Chairman Kosiara asked that we move Action item f. Employee Handbook  Review – Attorney Brian Garner’s presentation to the top of the agenda.Motion was made by Hayes supported by Peabody to move Employee Handbook Review to the beginning of the meeting.

Attorney Brian Garner, presented to the board of directors with a letter stating the following polices have been reviewed 1.  FTA Drug and Alcohol Testing Program.  2. Title VI Program and Limited English Proficiency Program (LEP) and 3. GLTA Employee Handbook with miscellaneous policies.   After much discussion the board decided to have Attorney Garner, draft  policies for Drug and Alcohol recollection and confidential .  Attorney Garner was given a March 1, 2016 deadline for these policies.

CHANGES/ADDITIONS TO AGENDA – There were no changes or additions to the agenda.

PUBLIC COMMENTS ON NON-AGENDA ITEMS –  There were no public comments.

CORRESPONDENCE – Executive Director Kelly Bales read a letter from LACADA, thanking GLTA for the Christmas gifts and For the stuff the bus campaign, LACADA appreciated everything GLTA has done for them.

MAINTENANCE ISSUES – Maintenance Director Fry did not have anything to discuss at this time.

ACTION ITEMS – Approval of the Agenda – Motion by Hayes, supported by, Peabody to approve the agenda. Unanimously carried.

Meeting Minutes – January 2016 Motion by Green supported by Alverson to approve the minutes of the January 13, 2016 meeting as presented. Unanimously carried.

Bill List – January 2016Motion by Hayes supported by Green to approve the bills as presented. Checks # 31350-31467 totaling $132,683.31 ROLL CALL VOTE – Ayes: All – Nays: None – Motion carried

Contracts – Resolution of contract 2.1 2017 FY – Motion by Green supported by Peabody to accept the resolution of contract 2.1 2017 FY. Motion carried. ROLL CALL VOTE  Ayes: All Nays:  None – carried

V/L Monroe – Committee met and awarded contract to CHMP.  Next step to negotiate pricing, Board member Hayes will work with Executive director Bales  in doing so.

Motion by Peabody supported by Alverson to authorize  Executive  Director Bales and board member Hayes to negotiate up to $22,000.  Motion carried.

Employee Handbook Reviewed

Millage Renewal March 8th 2016 Ballot

Executive Director Bales wrote a letter to the editor and it was published in the Lapeer County Press last week. The committee met and has come up with a flyer to use for seat drops and out to providers for CMH. At this time we are looking for donations, we have signs that can be picked up and taken out. We are trying to make sure we have signs out in all of our service areas.

DISCUSSION ITEMS – Income and Expense Statement – January 2016 – The Income and Expense Statement was reviewed there were no questions at this time. Board member Green stated “looks like we have received some millage dollars, looking better”.

Balance Sheet – January 2016 – The Balance Sheet was reviewed there were no questions at this time.

State/Federal Issues – We have received good news for Public Transportation, 180 mills funded increase from 150 mills for FY 17.  Bus match to increase also.

Open Contracts – FY11 Section 5311/CMAQ/STP/P8-Comm. Equipment – Executive Director Bales informed the board the tablets total has been approved.  We are able to order all 35 tablets at once.  In the near future we will have them.

FY15 Section 5311/CMAQ/P14-Bus Replacement – Waiting on the notification from MDOT on who the contract is being awarded to.

Executive Director’s Report – Executive Director Bales stated that everything has been covered.

INFORMATIONAL ITEMS – Ridership Report – January 2016 – Ridership looks like is holding steady. It is up a little in areas and down a little in areas.

NEXT MEETING – Next meeting will be held on March 9, 2016 at 4:00 pm

ADJOURNMENT – Motion by Hayes, supported by Green, to adjourn the meeting at 5:42 pm.      Unanimously carried.

Traci Pewinski,   Recording Secretary                                   Dawn M.  Walker,  Secretary