Greater Lapeer Transportation Authority

Board of Directors Meeting

October 13, 2010

Board Members:       John Kosiara, A. Wayne Bennett, John Lyons, Cheryl Rhein-O’Neill,

Dan Engelman, Harry Green

Absent:                      Ray Hayes, Dawn Walker

Others:                      Carol Wegher, Bev Dupuis, John Field FSC Construction, DesRae Joubran DCC Construction

Meeting was called to order at 4:00 PM by Chairman Kosiara at the office of Greater Lapeer Transportation Authority.

Motion by Bennett, second by Engelman to approve the minutes of the September 15, 2010 meeting as submitted.   Motion approved unanimously.

Regular meeting closed at 4:03PM.

MILLAGE PUBLIC HEARING

Public Hearing opened at 4:04PM.  No public.

Motion by Rhein-O’Neill, second by Green to approve Resolution Establishing 2010 Millage Levies.  Roll call vote.  Motion approved unanimously.

Public Hearing closed at 4:05.

Regular meeting opened at 4:06PM.

MAINTENANCE DIRECTOR

Fencing project is completed.

Request for qualifications (RFQ) for the A&E for the driveway project out to Bentley are due on October 20, 2010.

FINANCE DIRECTOR

Balance Sheet/Income Expense Summary were reviewed.

EXECUTIVE DIRECTOR

Passenger statistics were reviewed.  Ridership is up from last fiscal year.

Funds owed by terminated employees will be tabled until next month.

Bids from DCC Construction and FSC Construction for the training room were opened.

Motion by Bennett, second by Green to void bids.  Motion approved unanimously.  Motion by Kosiara second by Bennett to get architectural drawings and specifications for the rebid.  Motion approved unanimously.

Operations Supervisor/Trainer position tabled until next meeting.

Ad Hoc Committee for Handbook review is tabled until next meeting.  Wegher will forward copies of the current handbook to all board members.

BILL LISTING

Motion by Bennett, second by Engelman to approve the bill listing as submitted.  Roll call vote.  Motion approved unanimously.

OTHER BUSINESS

Discussion about the article in the County Press regarding pay raises for GLTA employees.

Motion by Engelman, second by Rhein-O’Neill to adjourn.  Meeting adjourned at 5:20PM.

______________________________                 _____________________________

Beverly Dupuis Recording Secretary                     Cheryl Rhein-O’Neill Secretary

GREATER LAPEER TRANSPORTATION AUTHORITY

BOARD OF DIRECTORS MEETING

SEPTEMBER 15, 2010

Board Members:                     Faith Stanfield, Dan Engelman, John Kosiara, Cheryl Rhein-O’Neill

Ray Hayes, A. Wayne Bennett, Dawn Walker excused at 5:00PM

Absent:                                    Harry Green, excused

Others:                                    John Olterman M.F.I. Inc., Carol Wegher, Brad Fry, Beverly Dupuis

Meeting was called to order at 4:00 PM by Chairman Kosiara of the offices of Greater Lapeer

Transportation Authority.

MINUTES

Motion by Walker, second by Stanfield to approve the minutes of the August 11, 2010 meeting as submitted.  Motion approved unanimously.

CORRESPONDENCE

City of Lapeer, John Lyons has been appointed to the GLTA Board of Directors, replacing Faith Stanfield as of October 1, 2010

GLTA, letter dated August 26, 2010 to John Olterman, M.F.I. Inc.

MAINTENANCE DIRECTOR

Discussion regarding the fence installation.  Motion by Engelman, second by Walker to rescind the contract with M.F.I. and hire an electrical contractor to finish with the motor installation.   Roll call vote.  Stanfield – yes, Bennett – no, Hayes – no, Rhein-O’Neill – no, Walker – yes, Engelman – yes, Kosiara – no.  Motion defeated.   Work will continue by M.F.I. to complete the project ASAP, with the $100 per day liquidated damages fee.

FINANCE DIRECTOR

Balance Sheet and Income/Expense Summary were reviewed.

Motion by Bennett, second by Hayes to renew the First of Michigan CD as follows: $150,000 at Oxford Bank for a period of 13 months at 1.10%, and $100,000 at First of Michigan Bank for a period of 12 months at .75%.  Motion approved unanimously.

Motion by Rhein-O’Neill, second by Engelman to fund the Facility Maintenance Renovation account by 5% of the retained earnings as of September 30, 2010.  Motion approved unanimously.

EXECUTIVE DIRECTOR

Passenger statistics were reviewed.

Wegher and Dupuis attended the MPTA/MDOT Annual Meeting in August.

RFP’s for the training room remodel will be sent out again as GLTA did not receive any bids by the September 15, 2010 due date.

Motion by Rhein-O’Neill, second by Stanfield to approve .71 per hour for all hourly employees and 5% for all salaried.  Roll call vote.  Stanfield – yes, Bennett – no, Hayes – no, Rhein-O’Neill – yes, Engelman – no, Kosiara – yes.  Motion defeated.  Motion by Rhein-O’Neill, second by Engelman to approve .50 per hour for all hourly and 3% for all salaried.  Roll call vote.

Stanfield – yes, Bennett – no, Hayes – yes, Rhein-O’Neill – yes, Engelman – yes, Kosiara – yes.

Motion approved.

Discussion on the new positions of Operations Supervisor/Trainer and Dispatcher tabled until the next meeting.

BILL LISTING

Motion by Bennett, second by Stanfield to approve the bill listing as submitted.  Roll call vote.  Motion approved unanimously.

OTHER

GLTA Board of Directors thanks Faith Stanfield for her contribution to the authority.

Meeting adjourned at 5:30PM.

_____________________________                          _______________________________

Beverly Dupuis Recording Secretary                          Cheryl Rhein-O’Neill Secretary

Board Members; John Kosiara, Faith Stanfield, Cheryl Rhein-O’Neill, A. Wayne Bennett, Dan Engelman, Dawn Walker, Ray Hayes (arrived at 4:30)

Absent: Harry Green

Others: Carol Wegher

Meeting was called to order at 4:00pm by Chairperson Kosiara at the offices of Greater Lapeer Transportation Authority.

MINUTES

Motion by Walker, second by Bennett to approve the minutes of the June 2, 2010 meeting as submitted. Motion approved unanimously.

CORRESPONDENCE

None

MAINTENANCE

Fry was not present; Wegher reported that Fry, Wegher and Kosiara met with Mr. Olterman about the fence. Was agreed upon that the fence will be strung by July 19th and completed by July 31th. If these deadlines are not met Mr. Olterman will pay $100.00 per day

FINANCE DIRECTOR

Dupuis was not present; Balance sheet & Income Summary were reviewed

EXECUTIVE DIRECTOR

Passenger statistics were reviewed. Ridership has dropped due to school and head start being out for the summer.

Millage Question and Answer pamphlets were given out to the Board to take back the offices

Board Directed Wegher to send a letter to employee that has been off more than 90 days on sick leave to bring a doctor slip in or return to work within 3 days.

BILL LISTING

Motion by Walker, second by Stanfield to approve the bill listing as submitted. Roll call vote. Motion approved unanimously.

Meeting adjourned at 5:00 pm

Cheryl Rhein-O’Neill Recording Secretary Cheryl Rhein-O’Neill Secretary

Board Members: John Kosiara, Faith Stanfield, Cheryl Rhein-O’Neill, A. Wayne Bennett, Harry Green, Dan Engelman, Dawn Walker

Absent: Ray Hayes

Others: Carol Wegher, Brad Fry, Beverly Dupuis

Meeting was called to order at 4:00PM by Chairman Kosiara at the offices of Greater Lapeer Transportation Authority.

The GLTA Board of Directors and staff welcome new City of Lapeer representative A. Wayne Bennett.

MINUTES

Motion by Stanfield, second by Green to approve the minutes of the May 12, 2010 meeting as submitted. Motion approved unanimously.

CORRESPONDENCE

FTA State of Good Repair Section 5309 Bus & Bus Facility. CMHP submitted an estimate of $55,000 for preliminary design work for a 6,200 square foot addition to the GLTA facility. Motion by Bennett, second by Stanfield to proceed with the application without the preliminary design work. Motion approved unanimously.

MAINTENANCE

Fencing project is moving very slow, as MFI has only shown up several days to do brush clearing. Per Board consensus Wegher will send a certified letter to MFI requesting the project be complete by June 30, 2010 or GLTA will seek legal counsel.

The lawn irrigation installation has been completed.

FINANCE DIRECTOR

Balance Sheet & Income Expense Summary were reviewed.

Dupuis reports that GLTA has received $91,500 for FY09 preliminary reconciliation.

EXECUTIVE DIRECTOR

Passenger statistics were reviewed. Ridership has increased.

Jill Barthlow has volunteered to Chair the Friend of Public Transit. “Friends” will be meeting next week to discuss plans for the millage campaign. Wegher will be attending a luncheon sponsored by Zonta to discuss the benefits of public transit.

Motion by Walker second by Rhein-O’Neill to approve Wegher’s recommendation for the new starting wage for dispatch to be $0.50 per hour more than driver starting wage. Motion approved unanimously.

Per Board consensus the Public Hearing for the GLTA millage will be held at the August 11, 2010 Board of Directors meeting.

BILL LISTING

Motion by Walker, second by Bennett to approve the bill listing as submitted. Roll call vote. Motion approved unanimously.

Meeting adjourned at 5:00PM.

Beverly Dupuis Recording Secretary Cheryl Rhein-O’Neill Secretary

Board Members: John Kosiara, Faith Stanfield, Cheryl Rhein-O’Neill, Dan Engleman, Harry Green and Dawn Walker

Absent: Ray Hayes

Others: Carol Wegher, Brad Fry, Beverly Dupuis

Meeting was called to order at 4:35PM by Chairman Kosiara at the offices of Greater Lapeer

Transportation Authority.

Motion by Rhein-O’Neill, second by Engleman to approve the minutes of the April 14, 2010 meeting as submitted. Motion approved unanimously.

Correspondence

FTA State of Good Repair Section 5309 Bus & Bus Facility. Wegher will be applying for funding for a facility addition.

Maintenance Director

As of May 12, 2010 the fencing contractor has been a no show. Per Board consensus, Chairman Kosiara will call MFI and get a firm date that the project will start.

Kapala Heating & Cooling has been working on the HVAC in the building.

Several proposals for an irrigation system were presented. Motion by Rhein-O’Neill, second by Green to hire Jetstream Landscape & Irrigation to do the project. Motion approved unanimously.

Finance Director

Balance Sheet and Income/Expense Summary were reviewed.

Dupuis reports that approximately $91,500 is due GLTA for the FY09 preliminary reconciliation.

Executive Director

Passenger statistics were reviewed.

Dale Kerbyson has contacted Wegher regarding the absence of a representative from the City of Lapeer on the GLTA Board of Directors. He has an appointee in mind who can not make a 4:30 meeting. Per Board consensus, GLTA Board of Directors meetings will be changed to 4:00. Kerbyson also requested that Wegher attend the next City Commissioners meeting on May 17, 2010 at 6:30.

Wegher is currently looking for a person to chair the Friends of Public Transit for the next millage campaign.

Renee Mersino has resigned from dispatch. Effective June 14, 2010 she will resume her employment as a bus driver. A replacement will be hired soon.

Motion by Walker, second by Engleman to approve up to $500 additional to send Barb Fry for training. Originally the training was Non Crisis Intervention in Kalamazoo, but Prepare Training in Milwaukee is a better course that meets GLTA’s needs. Motion approved unanimously.

Bill Listing

Motion by Engleman, second by Green to approve the bill listing as submitted. Roll call vote. Motion approved unanimously

The next regular meeting has been rescheduled from June 9, 2010 to June 2, 2010. All meetings will be held at 4:00.

Meeting adjourned at 6:00PM.

Beverly Dupuis Recording Secretary Cheryl Rhein-O’Neill Secretary

Board Members: John Kosiara, Cheryl Rhein-O’Neill, Harry Green, Dawn Walker, Ray Hayes, Faith Stanfield, Dan Engleman

Absent: Dick West

Others: Carol Wegher, Brad Fry, Bev Dupuis

Meeting was called to order at 4:30PM by Chairman John Kosiara at the offices of Greater Lapeer Transportation Authority.

AGENDA

HVAC added to Maintenance Director.

MINUTES

Motion by Engleman, second by Stanfield to approve the minutes of the March 10, 2010 meeting as submitted. Motion approved unanimously.

MAINTENANCE DIRECTOR

The fencing project will be starting soon.

HVAC system is not running properly. Motion by Rhein-O’Neill, second by Walker to have Kapala Heating & Cooling come in and try to correct/repair the existing system. Motion approved unanimously.

FINANCE DIRECTOR

Balance Sheet and Income/Expense were reviewed.

EXECUTIVE DIRECTOR

Passenger statistics were reviewed.

All municipality millage resolutions along with the GLTA’s millage resolutions are due to the county clerk by May 25, 2010.

Motion by Rhein-O’Neill, second by Engleman to maintain HealthPlus HMO Z2 plan for another year. Motion approved unanimously.

Motion by Rhein-O’Neill, second by Stanfield to approve the millage ballot language as submitted.

Roll call vote. Motion approved unanimously.

Motion by Engleman, second by Stanfield to approve the millage resolution as submitted. Roll call vote. Motion approved unanimously.

Motion by Walker, second by Green to amended the normal retirement age in the GLTA pension plan from 65 years of age to 59.5 years of age. Roll call vote. Motion approved unanimously.

BILL LISTING

Motion by Engleman, second by Rhein-O’Neill to approve the bill listing as submitted. Roll call vote. Motion approved unanimously.

Motion by Engleman, second by Green to adjourn. Meeting adjourned at 5:30PM.

Beverly Dupuis Recording Secretary Cheryl Rhein-O’Neill Secretary

Board Members: John Kosiara, Cheryl Rhein-O’Neill, Dan Engleman, Harry Green, Dawn Walker, Faith Stanfield

Absent: Ray Hayes, Dick West

Others: Carol Wegher, Brad Fry, Bev Dupuis, Clark Kent, Loretta Deneweth

Meeting was called to order at 4:30 PM by Chairman Kosiara at the offices of Greater Lapeer Transportation Authority.

Minutes

Motion by Rhein-O’Neill, second by Green to approve the minutes of the February 10, 2010 meeting as submitted. Motion approved unanimously.

Audit Presentation

Clark Kent and Loretta Deneweth from Brown & Kent, PC presented the audit for FY09.

Motion by Rhein-O’Neill, second by Walker to accept the FY09 audit as presented. Motion approved unanimously.

Correspondence

Wegher presented the MPTA brochure for review.

Maintenance Director

The Facility Maintenance Plan was revised to reflect more realistic time intervals for inspections. Motion by Walker, second by Rhein-O’Neill to approve the plan as submitted. Motion approved unanimously.

Finance Director

The Balance Sheet and Income/Expense Summary were reviewed.

Executive Director

Passenger statistics were reviewed.

Per Board consensus GLTA will seek a 5 year renewal of the .25 millage on the August 2010 ballot.

Wegher will have the millage language at the next board meeting.

All bids on the HVAC were disqualified. Wegher will prepare new bid specifications and send new bid packages out.

The bid on the ice guards was disqualified, as it was incomplete.

Bill Listing

Motion by Green second by Stanfield to approve the bill listing as submitted. Roll call vote. Motion approved unanimously.

Meeting adjourned at 5:50 PM.

Beverly Dupuis Recording Secretary Cheryl Rhein-O’Neill Secretary

Board Members: John Kosiara, Ray Hayes, Cheryl Rhein-O’Neill, Dan Engleman, Dawn Walker, Harry Green

Absent: Faith Stanfield excused, Dick West

Others: Carol Wegher, Brad Fry, Beverly Dupuis

Meeting was called to order at 4:30PM by Chairman Kosiara at the offices of Greater Lapeer Transportation Authority.

MINUTES

Motion by Walker, second by Hayes to approve the minutes of the January 13, 2010 meeting as submitted. Motion approved unanimously.

MAINTENANCE DIRECTOR

Fry and Rhein have obtained certification for operating the forklift.

The parking garage lighting project is complete.

The RFP for ice guards on the roof and HVAC upgrade have been mailed. A walk through will be held on February 18, 2010 with bids due by February 26, 2010. Bids will be opened at the March 10, 2010 board meeting.

FINANCE DIRECTOR

The Balance Sheet/Income Expense Summary were reviewed.

Motion by Walker, second by Rhein-O’Neill to authorize Dupuis to invest $100,000 from the J Fund in a 15 month CD at National City. Motion approved unanimously.

EXECUTIVE DIRECTOR

The passenger statistics were reviewed. Ridership has increased due to Head Start beginning on January 11, 2010.

Motion by Rhein-O’Neill, second by Engleman to approve the request to send Barbara Fry to become certified in Non Violent Crisis Intervention training in Kalamazoo. Motion approved unanimously.

Motion by Rhein-O’Neill, second by Walker to approve the No Weapons Policy as amended. Motion approved unanimously.

Motion by Walker, second by Rhein-O’Neill to approve the two year extension of Mid Valley Transportation’s contract for FY2011 and FY2012. Motion approved unanimously.

Motion by Walker, second by Engleman to amend the motion of June 11, 2008 regarding Mid Valley Transportation’s fuel surcharge to include an expiration date of September 30, 2010. Motion approved unanimously.

BILL LISTING

Motion by Walker, second by Rhein-O’Neill to approve the bill listing as submitted. Roll call vote. Motion approved unanimously.

Meeting adjourned at 5:45PM

Beverly Dupuis Recording Secretary Cheryl Rhein-O’Neill Secretary

Board Members: Faith Stanfield, Dan Engleman, John Kosiara, Ray Hayes, Harry Green, Dawn Walker

Absent: Cheryl Rhein-O’Neill excused, Dick West

Others: Carol Wegher, Brad Fry, Beverly Dupuis

Meeting was called to order at 4:30PM by Chairman John Kosiara at the offices of Greater Lapeer Transportation Authority.

MINUTES

Motion by Walker, second by Stanfield to approve the minutes of the December 9, 2009 meeting as submitted. Motion approved unanimously.

AGENDA ADDITIONS

Mid Valley Transportation

Nonviolent Crisis Intervention

MAINTENANCE DIRECTOR

GLTA took delivery of a new forklift. Fry and Rhein will attend a training seminar.

GLTA took delivery of four (4) new vehicles from Champion Bus.

FINANCE DIRECTOR

The Balance Sheet/Income Expense Summary was reviewed.

Dupuis will get information regarding better interest bearing accounts for the Facility Maintenance Renovation and Fund J account balances.

EXECUTIVE DIRECTOR

Passenger statistics were reviewed. Head Start program began January 11, 2010.

Wegher and Dupuis attended an unemployment hearing regarding an appeal by a former employee for loss of benefits. GLTA prevailed.

GLTA Board of Directors reviewed three (3) RFP’s for the fencing project. Motion by Walker, second by Green to accept the proposal from M.F.I. from Metamora. Motion approved unanimously.

GLTA Board of Directors reviewed two (2) RFP’s for the installation of the parking garage lighting. Motion by Englemen, second by Stanfield to accept the proposal from R & R Electric of Lapeer. Motion approved unanimously.

Motion by Walker, second by Stanfield to approve the FY11Federal and State application and FY11 annual application resolution as submitted. Roll call vote. Motion approved unanimously.

Mid Valley Transportation’s three (3) year contract will expire on September 30, 2010.

They have made a proposal for the two (2) year extension. The fuel surcharge which was previously approved was not addressed. Per Board consensus Wegher will provide more information at the next regular.

GLTA employees received Nonviolent Crisis Intervention training from Lynn VanNorman of CMH. Wegher feels it would be beneficial for the GLTA trainer to become certified, she will provide more information on costs at the next regular meeting.

BILL LISTING

Motion by Stanfield, second by Hayes to approve the bill listing as submitted. Roll call vote. Motion approved unanimously.

Motion by Engleman, second by Walker to adjourn. Meeting adjourned at 5:20 PM.

Beverly Dupuis Recording Secretary Cheryl Rhein-O’Neill Secretary